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9/13/13 Alert & Info

PUBLIC RECORDS MANAGEMENT SESSION SPECIFICALLY FOR TOWNSHIPS:

The Ohio Historical Society - Local Government Records Program is presenting a new “Just the Basics for Townships” webinar on Tuesday, October 22, 2013 at 2:00 pm. The cost is $20.00 per registration.

“Just the Basics for Townships” will introduce records-keepers to the most up-to-date records management best practices in Ohio, including the procedures for creating and filing records retention schedules and certificates of disposal with the OHS-LGRP.

Key concepts will include:

- Pertinent Definitions and Ohio Revised Code

- Township Records Commissions

- Inventory Preparation

- Determining Retention Periods

- Township-Specific Issues

- The RC Forms (RC-1, RC-2, and RC-3)

- Procedural Changes

- Storage/Environmental Considerations

After registration you will be sent information on how to access the webinar. The instructions also include a quick and automatic test that ensures you can access the webinar from your computer. It only takes a minute or two and has instructions for trouble-shooting. The test is required in order to access the webinar. Please contact Elizabeth Schultz if you do not receive login instructions within a week of registering.

You can register for this webinar online at the Ohio History Store by clicking on “Workshops,” then “State Archives Workshops,” and finally on “Just the Basics Webinar.” The Ohio History Store only accepts credit card and PayPal payments. You can also return the bottom of the attached flyer via email, fax, or postal mail with a check or indicate that you would like to be invoiced.

Important Information:

Date: Tuesday, October 22, 2013

Time: 2:00-3:00 pm

Cost: $20.00

How to Register: http://www.ohiohistorystore.com/State-Archives-Workshops-C51.aspx

Please register by Friday, October 18, 2013

OPERS Board Elections:

As public officials, you have a vested interest in your OPERS retirement and benefits, and therefore a duty to vote in the upcoming board elections. The Ohio Township Association is endorsing Elizabeth Rumple to the Miscellaneous Employee seat.

Ballots were mailed Aug. 27, 2013 to qualified voters. Members can vote via mail, Internet or by phone, and ballots must be cast by Oct. 4.

Over the past few years, the OPERS Board has made decisions that have significantly altered the OPERS pension and health care programs. Please cast your ballot for Elizabeth Rumple.

Elizabeth is the Deputy Director of the Greene County Public Library. She has a Masters in Public Administration and a BA in Organizational Communications from Wright State University. As a member of the Ohio Township Association, Beth knows the issues impacting township trustees and their employees throughout the state. Her background in human resource management provides her with firsthand experience with OPERS and the Ohio Deferred Compensation Program. She has a working knowledge of administering these benefits and explaining the programs to employees.

As an OPERS Board member, she will serve with a commitment toward ethics and stewardship of public resources. Her decisions will be made solely to ensure the sustainability of each plan for current members and retirees.

If you have questions regarding the OPERS Board election, visit www.opers.org.

*Neither the OPERS Board nor System endorses any particular candidate or statement.

NATIONAL ASSOCIATION OF TOWNS AND TOWNSHIPS (NATaT) UPDATE:

The Senate Finance Committee is considering several options to move on tax reform this fall, including breaking up a package into several pieces instead of one comprehensive bill, according to Democratic committee aides.

Finance Committee Chairman Max Baucus (D-Mont.) has pledged to mark up a tax reform bill by the end of the year and splitting the overhaul into several pieces could make the complex effort easier to swallow. But it also might frustrate Republicans who are pushing for one massive bill that would rewrite both corporate and individual tax laws.

The option to break up the bills emerged as aides worked over the recess to create a plan of action to make sure tax reform stays on the increasingly tight legislative calendar for this year. The congressional to-do list is already crowded, with a vote on the use of force in Syria, fiscal debates over raising the debt limit, a continuing resolution to fund the federal government and patching reimbursement rates for doctors who treat Medicare patients.

LOOKING TO RETIRE? - IMPORTANT INFORMATION FROM OPERS:

Are you a fiscal officer or trustee looking to retire this year? The OTA has run several articles in recent newsletters regarding this issue. We encourage you to view the May & June issues of the Grassroots Clippings, the OTA’s monthly newsletter, on our website - www.ohiotownships.org. Additionally we ran the blurb below in our July 19 Legislative Alert.

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Importance of November 30, 2013

Parts of the OPERS health care preservation plan (HCPP 3.0) take effect on January 1, 2014. Public employees and elected officials who want to get out in front of the changes will need to retire by November 30, 2013, because retirement effective date is the first day of the month following the later of:

(1) the last day compensation was paid (termination of public employment, off employer’s payroll);

(2) attainment of minimum age/service eligibility, or;

(3) 90 days prior to receipt of member’s retirement application (see R.C. 145.32).

Assuming a member has attained age and service eligibility and retires (terminates employment and is off their employer’s payroll) on November 30, he or she will have a December 1, 2013, effective date, which is the last effective date prior to the implementation of the changes. If a member works even one day in December, the earliest effective date they can receive is January 1, 2014, which will be too late to avoid the changes taking effect in 2014.

Other health care changes take effect at different times. Attached is a document that outlines the different OPERS health care changes and the implementation dates.

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Recently, OPERS released a document titled “Returning to Work After Retirement” to assist those OPERS retirees that do wish to return to work. This document is specifically helpful for those township trustees or fiscal officers looking to retire before the end of 2013 but are seeking election or re-election to the same position in November. You may find this document on the OPERS website, www.opers.org or call 1-800-222-7377 to request the brochure.

EPA HOSTS Webinar on the Proposed NPDES Electronic Reporting Rule:

On July 30, 2013, the proposed National Pollutant Discharge Elimination System (NPDES) Electronic Reporting Rule was published in the Federal Register initiating a 90-day public comment period that will close on October 28, 2013. This rule proposes to replace several paper-based Clean Water Act (CWA) NPDES permitting and compliance monitoring reporting requirements with electronic reporting.

EPA will phase in the requirements of the final rule over a two year period. Phase 1 is to be implemented within one year of the rule’s promulgation and phase 2 is to be implemented within the second year of the rule’s promulgation. EPA will use the Clean Water Act, Section 308 as a backstop if states are unable to meet certain criteria.

In Phase 1 of the implementation, basic facility information and permit information will be provided to EPA HQ by states and EPA regions. Phase 1 electronic submission items include: DMR information from facilities and information from facilities seeking coverage under or operating under Federally-issued general permits [e.g., notices of intent to discharge (NOIs), notices of terminations (NOTs), no exposure certifications (NECs), and low erosivity waivers (LEWs)].

In phase 2 of the implementation, EPA and the states would electronically receive information for facilities seeking coverage under or operating under state-issued general permits and program reports from all facilities. These program reports include: Pretreatment Program Annual Reports, Industrial Users in Cities Without Approved Pretreatment Programs, Periodic Compliance Monitoring Reports, Biosolids Program Annual Reports, CAFO Annual Reports, Municipal Separate Storm Sewer Systems (MS4) Reports, and Sewer Overflow or Bypass Event Reports [Combined Sewer Overflows (CSOs), Sanitary Sewer Overflows (SSO), and Bypass Event Reports].

Under the proposed rule NPDES permitted facilities physically located in a county or zip code where there is limited broadband access will be granted a temporary waiver, which will be reviewed annually. NPDES permitted facilities for which electronic reporting would pose an unreasonable burden or expense may be granted a temporary waiver. This temporary waiver may be granted for up to one year at a time. EPA predicts the final rule will be established by late 2014 or early 2015.

For general information about the rule, EPA contacts include:

- John Dombrowski - phone:202-566-0742; email: dombrowski.john@epa.gov

- Andy Hudock – phone: 202-564-6032; email: hudock.andrew@epa.gov

EPA contacts for Implementation, economic analysis and tool development include:

- Andy Hudock – phone: 202-564-6032; email: hudock.andrew@epa.gov

- Carey Johnston – phone: 202-566-1014; email: Johnston.carey@epa.gov

Ohio’s Research Initiative for Locals (ORIL) Now Accepting Research Ideas - Submission Deadline is October 25, 2013:

Ohio’s Research Initiative for Locals (ORIL) has officially opened the research idea submission process. Ohio local public agencies (counties, townships, cities, villages, MPOs and RPOs) can submit research ideas to ORIL for consideration. Ideas must relate to transportation/roadway issues, and be responsive to at least one of ORIL’s strategic research focus areas: Safety, Renewal/Infrastructure, and Operations & Business Practices. The ORIL Board will review all ideas submitted and select those that propose the greatest benefit for Ohio. Selected ideas will be developed into Requests for Proposals, which will be posted for response from the transportation research community in March 2014. Research projects may begin any time after July 2014 (which is the start of FY 2015).

The online announcement for the idea submission process is available at: http://www.dot.state.oh.us/groups/oril/Documents/IdeaSolicitation2015.pdf.

The webpage with instructions for filling out the Research Idea Form is available at: http://www.dot.state.oh.us/groups/oril/IdeaSessions/Pages/Research-Idea-Form.aspx

Please note: the deadline for submitting research ideas is 3:00 pm on October 25, 2013.

Interested persons are encouraged to attend one of the upcoming ORIL Idea Sessions, to learn more about the program and how to identify/develop a research idea. These free sessions are scheduled for five regional locations in Ohio, between September 10 and October 8. To register to attend, please visit: http://www.dot.state.oh.us/groups/oril/IdeaSessions/Pages/default.aspx

Free Seats Still Available FOR ORIL Idea Sessions in Ohio:

Free seats are still available to attend the upcoming ORIL Idea Sessions regarding Ohio’s Research Initiative for Locals:

- September 19 Findlay

- September 25 Middletown

- October 2 Akron

- October 8 Athens

To attend an ORIL Idea Session, please pre-register using the attached flyer or the online registration form:

http://www.dot.state.oh.us/groups/oril/IdeaSessions/Pages/default.aspx

Background

ORIL has been established to develop and fund research projects that address roadway-related challenges faced by Ohio’s local public agencies (counties, townships, cities, villages, MPOs and RPOs). The ORIL Idea Sessions will introduce this new locally-focused research program, and also will provide an opportunity for local agencies to submit research ideas to the ORIL Board for consideration. The three strategic focus areas for the program are:

- Safety

- Renewal / Infrastructure

- Operations & Business Practices

To Learn More:

Check out the 1-minute introductory video, Welcome to ORIL, at: http://www.dot.state.oh.us/groups/oril/Pages/default.aspx

Review the ORIL Strategic Plan, at: http://www.dot.state.oh.us/groups/oril/Guidebook/Documents/ORILStrategicResearchPlan2013_2014.pdf